External Executive Assistant – The McConnell Foundation External Executive Assistant – The McConnell Foundation Position: Full Time Salary: $60,563 - $63,750 Published: July 17, 2026 Closing: August 1, 2026 About the Foundation The McConnell Foundation is a private Canadian foundation that strives for a resilient, inclusive and sustainable society that can successfully address its complex challenges. The successful candidate will join a dynamic team that supports diverse and innovative approaches to address community resilience, reconciliation and climate change. We do so through funding and investment partnerships, convening, advocating, and collaborating with the public, private and non-profit sectors. Position Summary Reporting to the Manager, Governance and President’s Office, the Executive Assistant (EA) ensures the President’s Office functions effectively. The bilingual point of contact for internal and external stakeholders, the Executive Assistant manages scheduling, travel and logistics, prepares governance materials for staff, Board, committees and partners, communicates promptly and professionally with all stakeholders and ensures information and activities and the CEO’s priorities flow smoothly. The application process closes at noon on August 1, 2026. The first round of interviews will take place the week of August 10, 2026. Location: Toronto, Ontario Mode: Hybrid, 3 days in the office Employment Type: Full-Time, Permanent Supervisor: Manager, Governance and President’s Office Department and Team: President’s Office Hiring Salary Range (90-95%): $60,563 – $63,750 Position Summary Reporting to the Manager, Governance and President’s Office, the Executive Assistant (EA) ensures the President’s office functions effectively. The point of contact for internal and external stakeholders, the EA manages scheduling, travel and logistics, prepares governance materials for staff, Board, committees and partners, communicates promptly and professionally with all stakeholders and ensures information and activities and the CEO’s priorities flow smoothly. Main Responsibilities Support to the CEO and President’s Office (75%) Manage the CEO’s schedule, appointments, travel arrangements and expense claims. Support the CEO to manage competing priorities and scheduling and workload challenges. Monitor the CEO’s inbox, prioritizing correspondence, drafting messages, tracking follow-ups and decisions, and maintaining an organized filing system. Serve as the primary point of contact for the CEO, representing the office with professionalism, responsiveness, and sound judgment. Ensure stakeholders are adequately informed regarding the CEO’s calendar and priorities. Help plan and deliver events and special initiatives led by or involving the CEO and Senior Leadership Team. Administration and Organizational Support (25%) Support the Manager, Governance and President’s Office on tasks related to the Board and committees, such as scheduling meetings, preparing agendas and meeting materials, coordinating travel and logistics, taking minutes, and other responsibilities. Act as a secondary liaison to Board and Committee members, ensuring continuity of communication and support. Coordinate services, logistics, and the workplace experience of the Foundation headquarters in Toronto. Coordinate travel arrangements, agendas and expense claims for Senior Leadership Team members. Maintain administrative processes that are accurate, timely, and compliant with internal protocols, including record keeping. Support documentation, tools, systems, and practices that improve workflow and collaboration. Participate in and support cross-functional initiatives. Carry out additional duties as required to support the CEO and the Foundation. Position Requirements C1 or higher in both English and French. Diploma in office management (DEC) or equivalent. Three (3) years in a similar position. Comfort using Sharepoint and Microsoft Suite (M365). An interest in non-profit and foundation governance. Ability to support executive, governance, and organizational needs outside standard hours when required. Alignment with the Foundation’s values and mission. Demonstrates commitment to equity, diversity, inclusion. Asset Qualifications Experience working in a philanthropic organization. Experience working with Salesforce Not-For-Profit. Understanding of environmental and social issues in Canada. Skills and Aptitudes Required Communicates clearly and effectively, both verbally and in writing. Builds positive relationships through active listening, collaboration, and professionalism. Analyzes issues, exercises sound judgment, and identifies practical solutions. Demonstrates empathy, self-awareness, and strong interpersonal skills. Provides responsive, client-focused support and service. Works effectively with others to achieve shared objectives. Manages priorities, resources, and deadlines efficiently. Learns quickly and adapts to changing needs and circumstances. Uses technology and business systems effectively to support work. Applies administrative and organizational knowledge to support operational effectiveness. Benefits Generous, fully paid benefits and a health spending account. Simplified pension employer matching (6%). Holiday granting and charitable donation allowances. Employee Assistance and Virtual Medicine programs. Hybrid working conditions and home office allowance. Four weeks of vacation and paid holiday time off between Dec 25 and Jan 1. Click here to access the application form. Statement on Salary Negotiation During hiring, employees are placed only at the top of the offered range offered if they demonstrate most or all asset qualifications. Please note that posted salary includes an additional 5% for employees based in the city of Toronto. Equal Employment Opportunity Statement The McConnell Foundation is working towards strengthening our culture of inclusion and strives to build a team that reflects our mission for a more inclusive, resilient and sustainable society. We welcome and encourage applications from Indigenous people, Black people, racialized people, women, non-binary and gender-nonconforming people, people from the 2SLGBTQQIA community, people with disabilities (visible and invisible) and newcomers to Canada. Our recruitment team will consider equity status throughout the recruitment process, so we invite members from equity deserving groups to self-identify in their application. Our work environment and hiring process is inclusive and accessible to anyone with unique needs in terms of accessibility and accommodations. We will support you throughout the life cycle of your employment with us. We ask that all applicants identify their accommodation needs by sending an email to accessibility @mcconnellfoundation.ca so that we can create the necessary conditions so that you can participate fully in the hiring process. All information received in relation to equity status and accommodation will be remain confidential. Privacy Statement By applying for this position, you freely and knowingly consent to the inclusion of all information provided by you to the McConnel Foundation in a file created in connection with your application for this or any similar position. You acknowledge that the file created on your application will be accessible to only those company personnel involved in the hiring process. It will then be stored the Foundation’s candidate database in accordance with the Foundation’s Privacy Policy for a period of five years, unless you request its destruction in writing. You also authorize the McConnell Foundation to contact the persons named as references in order to obtain evaluations of your performance and opinions on your work during former employment experiences.