External

Program & Operations Coordinator, LesLois Shaw Foundation

Position: Full Time
Published:
Closing:

LesLois Shaw Foundation (LLSF) is currently recruiting a full-time Program & Operations Coordinator, anticipating a start-date in Q3/early Q4 2025.

Please find below all relevant information regarding the organization, the role & the application process.

The deadline to apply is Sunday June 8th, 2025 at 9PM ET. Applicants should direct their transcripts, 1-page resumes, 1-page cover letters outlining interest in the role and relevant experience to hello@llshawfoundation.com. In case of any questions, please reach out to the email provided. Their website is currently under construction; they are happy to answer additional information about their organization via email.

Extension to the deadline may be considered in exceptional circumstances; please reach out if this is required.

About LesLois Shaw Foundation (LLSF):
LLSF is a Toronto-based family foundation dedicated to building and investing in innovative, high-impact, and scalable programs that enable women and children to lead healthy lives and reach their full potential.

  • Impact topics: They support grantees across four portfolios: Education, Global Health, Essential Goods & Housing Security.
  • Their approach: They are an Operational Partner to grantees, meaning we do much more than write cheques; we work with our grantees to improve programs, develop strategy, and ensure their impact is sustainable, robust & meaningful.
  • Their initiatives: Some of their key initiatives include launching the Shaw Centre for Paedeatric Excellence in Barbados (partnership w/ SickKids), debuting an innovative Scholarship program, and helping to found Baby Love, a Toronto charity providing diapers that every baby deserves.

About the Role:
They are looking for a highly capable Program and Operations Coordinator to support the foundation’s growth and effectiveness. This role is ideal for someone who thrives in a fast-paced, mission-driven environment and enjoys a mix of executive support, communications, project coordination, and operational execution. The Coordinator will play a role in maintaining our systems, supporting critical projects, and ensuring smooth foundation operations. You will work closely with the leadership team and contribute to the foundation’s overall impact.

The role is a hybrid, requiring between 2-4 days in office weekly, depending on the period. The office is located at 3109 Bloor St W. It is located on the subway line and parking is available.

Key Responsibilities:

  • Provide high-level executive support, including scheduling, meeting coordination, and tracking next steps.
  • Draft internal and external communications, such as newsletters, reports, and board materials.
  • Assist in overseeing key processes, including grant reviews, approvals & management.
  • Maintain and improve operational systems, ensuring efficiency and attention to detail.
  • Support the implementation of new foundation initiatives, including their innovative education program.
  • Conduct research and synthesize insights on emerging trends, best practices, and potential funding opportunities.
  • Help manage grantee relationships and track project progress.
  • Coordinate logistics for board meetings and key foundation events.

Who You Are:

  • Hold a Bachelor’s degree or equivalent
  • Experienced (1-3 years) in administrative, office management, communications, events or operations roles (prior work in social impact or philanthropy is a plus but not required); may consider entry-level candidates pending qualifications.
  • A highly organized and detail-oriented professional with strong execution skills.
  • A strong communicator, able to draft clear, compelling written materials.
  • A proactive problem-solver who takes ownership of tasks and follows through effectively.
  • Comfortable with technology and able to quickly learn and maintain internal systems.
  • Passionate about social impact and interested in working closely with a philanthropic organization.
  • Are able to legally work in Canada, with required citizenship, residency or permits.

Why Join Us?

  • Opportunity to work at an organization that betters the lives of others.
  • Exposure to high-impact initiatives in education, housing security, essential goods and global health.
  • Dynamic and supportive work environment that values professional development.
  • Strong commitment to work-life balance.

Next Steps

If you are a detail-oriented, proactive professional looking to contribute to meaningful work in philanthropy, join them in championing communities to drive lasting change. To apply, please refer to the deadlines specified at the outset of this document.

The foundation sincerely appreciate all applications, but due to volume of applicants cannot respond to all applications. Qualified applicants will be contacted directly by the foundation Team within one week of the application deadline.

The LesLois Shaw Foundation is committed to providing accommodation for individuals with disabilities. If you require accommodation through any aspect of the selection process, please notify us and we will work with you to meet your needs. The LesLois Shaw Foundation is committed to creating a diverse, equitable, and inclusive work environment. We live that commitment through our openness and accessibility to all, by valuing and respecting every individual, and by equally supporting every employee. We invite and encourage applications from individuals with diverse lived experiences who may contribute to the further diversification of the foundation’s community.