Program Coordinator – Peter Gilan Foundation

Position: Full Time

Who We Are

The Peter Gilgan Foundation is a private family foundation based in Toronto. We aim to support CRA registered charitable organizations and qualified donees as they build a more healthy, prosperous, and sustainable future.

What We Offer

Reporting to the Program Director, the Program Coordinator will play a key role in the smooth functioning of the Foundation. Working across all of our funding themes, this role will develop friendly and respectful relationships with our grant recipients, support our events and review committees, and help to tell our impact story.

We are looking for a highly organized person to support the efficient development, delivery, and evaluation of our Grant Program and other activities. This role would suit someone who has an interest in philanthropy, and the drive to make a difference in one or more of the areas of focus highlighted above.


Grant Administration:

  • Act as initial point of contact for potential partners and applicants, providing guidance on funding priorities and the grant application process, and triaging inquiries to colleagues as appropriate
  • Administer the Grant Management System, currently Survey Monkey Apply
  • Undertake initial assessment of unsolicited applications to determine eligibility and alignment with priorities
  • Support application review committees, including collating material and taking minutes
  • Arrange grant agreements and work with finance colleagues to ensure timely payments
  • Ensure receipt and analysis of impact reporting
  • Support the smooth functioning of the Foundation including by scheduling meetings and coordinating agendas
  • Maintain records and databases including partner contact information and financial data entry

Program Development:

  • Support colleagues in the development of new grantmaking programs across our funding priorities
  • Collaborate to develop, launch, and deliver a new program to support GTA community-based charities
  • Steward relationships with some granting partners


  • Regularly update the Peter Gilgan Foundation website using WordPress templates
  • Support the development and delivery of our impact reporting
  • Maintain and update the digital archive

Event Coordination:

  • Support the planning and delivery of Tour de Bleu, including liaising with partners, coordinating logistics, and contributing to the smooth execution of the event
  • Support the planning and delivery of other events and initiatives as needed

Click here to learn more about the opportunity


Undergraduate degree in a field related to one or more of our funding priorities


  • Experience working or volunteering in the not-for-profit sector, ideally in the Greater Toronto Area’s community based sector
  • Exceptional organizational and administrative skills
  • Customer service skills
  • Detail orientation, analytical abilities, and sound judgement
  • Highly proficient computer skills and ability to quickly learn a new program such as Survey Monkey Apply
  • Excellent interpersonal, collaboration, and communication skills
  • Proficiency in Microsoft Office